eDiscovery Services

Why Choose 7Safe for identifying personal data?

Worried about personal data in your organisation? With the upcoming GDPR regulations, all organisations found to have been negligently exposed personal data, will be subject to a fine of up to 4% of global turnover. 7Safe ha​s the expertise and technical ability to not just help you identify personal data within your systems, but we can also advise on your GDPR compliance. If you would like further information speak to an eDiscovery expert today. Please call +44 (0)1763 285 510 or get in touch by email.

To find out more, read 7Safe's guide to eDiscovery. 

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Identifying Personal Data At Risk

Data is everything and everywhere in a modern organisation. Personal Data and Sensitive Personal Data about people that organisations rely on, is typically held in data stores that have additional security controls on top of the general IT environment.  However, it is not unusual for personal data held in these secure systems to be extracted for business purposes eg backing-up, analysis etc. IPDAR (Identifying Personal Data At Risk) is a tool that identifies lost personal data in places where it (probably) should not be.

General Data Protection Regulations (GDPR) regulations require all organisations conducting business in the European Union to take action against exposure of personal data by 25th May 2018. Organisations already compliant with the Data Protection Act 1998 in the UK will need to ensure that existing data handling methods meet the modern standards of the European Union regulations.

How does IPDAR work?

IPDAR is a tool that automatically scans files held in systems across your organisation, like emails or documents, and identifies those containing personal data records.  IPDAR uses advanced search technology, a unique algorithm and method which is able to scan and report on up to 3 terabytes of data within a week, identifying the locations and risk posed by forgotten files containing personal data. All our findings are clearly presented in a report with full methodology and risk scoring system, which we follow up with a short workshop with to present and explain the findings

The IPDAR six-stage process looks like this:

  • Step 1 - Set Up
    • Agree on the IPDAR parameters
    • Establish how to capture the data for IPDAR
  • Step 2 - Acquire
    • Acquire the data required
    • Provide the data to IPDAR for analysis
  • Step 3 - Prepare
    • Extract metadata from all the files
    • Index all the text from the files
  • Step 4 - Detect
    • Assess the probability of personal data in each file
    • Estimate the number of records in each file
  • Step 5 - Analyse
    • Intelligently link up the results from detection
    • Calculate the risk from the detection results
  • Step 6 - Report
    • Deliver report of findings
    • Present findings in a workshop

Ready to check your systems for personal data?

To help you prepare for upcoming GDPR compliance or to find out how much personal data is stored on your systems, speak to an eDiscovery expert today on +44 (0)1763 285 510 or fill in the form below and we will get back to you

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